MoneyWorks 9 Manual


Welcome to MoneyWorks

Using This Guide

If You have Problems

Installing MoneyWorks

The First Time you Run MoneyWorks

Getting Started

Quick Start

Setup Information Required

Creating Your New File

Setup Information

Check Your Tax Rates

Entering Outstanding Information

Managing Your File

Document File Size

Protecting Your Document

Backing Up Your Document

The Log File

Moving Your File to a Different Platform

Communicating with Your Accountant


Graphics and Logos

Managing Your Plug-ins

MoneyWorks Now

Creating a MoneyWorks Now Account in MoneyWorks

Migrating a MoneyWorks Document into the MoneyWorks Now cloud

MoneyWorks Services, Support and Maintenance

Accessing/Managing MoneyWorks Services

MoneyWorks Maintenance

Chart of Accounts

Moneyworks Accounts

Cloning an Existing MoneyWorks Document

Maintaining your Chart of Accounts

Account Categories

Company Details

The Navigator

Navigator Overview

The Calendar

Using the Navigator

Entry Windows, Data Validation and Sticky Notes

Entry and Validation where a Code is Required

Creating a Record “On the Fly”

Custom Validation Lists

Sticky Notes

Working with Lists

The Toolbar

Selecting Records in a List

Manipulating Records in a List

Useful List Operations

Customising Your List

List Filters

Printing and emailing

Output Settings

The Preview Window

Changing the Margins and Leading

Printing Forms

Printing Issues


Accessing and Viewing Transactions

Viewing Transaction Lines

The Transaction Entry Window

Transaction Entry

Storing Source Images

Transaction Entry Goodies

Modifying and Deleting Transactions

Printing Transactions

Posting Transactions

Recurring Transactions

Setting up an Auto-Allocation for “Cash” Transactions

Cash Transactions

Entering Payments

Entering Receipts

Printing Tax Receipts

Bank to Bank Transfers

The Banking Command

Manual Electronic Payments

Importing Bank Statements

Bank Feeds

Bank Reconciliation


Creating a New Name

Modifying and Deleting Names

Head Office Billing

Importing your Address Book

Items, Products and Jobs

The Items File

The Job file

Debtors and Accounts Receivable

Sending Invoices

Receiving Payment for Sales Invoices

Printing and emailing Statements

Ageing Debtor Balances

Creditors and Accounts Payable

Receiving Invoices

Paying Your Creditors

Invoice/Order Automation

MoneyWorks eInvoicing

Invoice/Order PDF Scanning

Purchase Order Matching


Cancel Transaction

Contra Invoices

Write Off Command

Return Refund to Debtor

Receive Refund from Creditor

General Ledger Journals


Printing Reports

Index to Reports

Overview of Main Reports

Other Financial Reports

Product and Customer Sales Reports

Stock & Job Reports


Account Enquiries

Product Enquiry

Customer & Supplier Enquiry

Payments History



MoneyWorks Preferences

Document Preferences

GST, VAT, Sales Tax & Tax Codes

Checking your Tax Coding


Paying GST/VAT in Multiple Countries

Taxable Payments Report


Customer Accounting

Postponed VAT Accounting

Making Tax Digital

IRD Connect

Singapore On-Line Filing

Fiji VAT Monitoring System

Sales Tax and PST

Tax Codes

1099 Forms

Of Budgets, Balances & Reminders

Account Balances

Off-Ledger Values

Reminder Messages

Items, Products and Inventory

Creating a New Item

Modifying and Deleting Product Items and Resources

Printing a Product List

Updating Inventory

Stock Journals

Building Products

Stock Enquiries


Locations, Serial Numbers and Batches


Serial Numbers and Batches

Serials, Batches and Jobs

Stock Transfer Journals

Importing transactions with serials/batches or locations

Order Entry

Purchase Orders

Sales Orders


Batch Processing of Sales Orders and Quotes

Batch Reordering

Determining Backorders

Remote Warehousing


Setting up Multi-Currency

Setting the Exchange Rate

Transferring funds to/from a foreign bank account

Entering a Foreign Currency Transaction

Realised and Unrealised Gains and Losses

Multi-currencies: Behind the Scenes

Departmental Accounts


Department Groups

Associating Departments with Accounts

Department Classifications

Using Products with Departments

Job Costing Tutorial

Job Control

Setting up Your Jobs

The Job file

The Job Sheet File

Timesheet Entry

Stock Requisitions

Cost and Sell Pricing

The Work-in-Progress Journal

Job Billing

Job Budgets

Job Reports

Fixed Assets

Asset Categories

Asset List


Asset Revaluation

Asset Disposal and Write-offs

Asset Reports


Users, Privileges & Security

MoneyWorks Security

Logging in when you Open a document

Protecting Reports and Forms by Signing

MoneyWorks Security Levels

MoneyWorks Privileges

Sharing your Document over a Network

Accessing a shared document

What’s different when you are Sharing

Uploading a File to Datacentre or MoneyWorks Now

MoneyWorks Datacentre Server setup

Upgrading a Datacentre

Starting the Datacentre



Datacentre Services


Using the Folders tab

Updating the Datacentre software

Using MoneyWorks Datacentre

Remote Connections

Report Writing Tutorial

A Quick Customer Report

Custom Reports

Working with the Report Editor

Report Parts

Report Columns

Report Cells

Sequential Report Chains

Hot Links

Analysis Reports

Analysis Tutorial

Printing An Existing Analysis Report

Anatomy of an Analysis Report

Creating a New Analysis

Exporting & Importing



Importing the Chart of Accounts

Importing into Other Files

Transaction Importing

Importing Payments/Receipts on Invoices

Product Importing

Names Importing

Job Importing

Job Sheet Item Importing

Importing Direct from other Applications

XML Importing

Forms Designer

Anatomy of forms

The Document Window


Tools and Controls

Formatting Objects

Form Options

Testing Your Form

Securing Your Form

Printing Multiple Forms

Adding a Hot Link

Customising the Navigator

Calculations and things



Field References and Identifiers

Operator Types

Relational Searches



Function and Handler Summary

Script-only Functions

Scripts, Automation and the REST of it


The MWScript Language

Standard Handlers

Specific UI Element Handler Names

Adding a custom user interface to your scripts

What can be Built

Building Windows

Opening and Closing Windows

Window Extensions

MoneyWorks Automation

MoneyWorks REST APIs

Appendix A—Field Descriptions

Simplified Schema