MoneyWorks Cashbook Subscriptions

MoneyWorks Cashbook 8 is now available as a free subscription.

Here's how it works:

1. Create or login to your MoneyWorks account
2. Click on Add Subscription
3. Choose MoneyWorks Cashbook from the list of available products
4. Read and agree to the Terms and Conditions
5. A MoneyWorks Cashbook activation code will be sent to you
6. Every month from that date your subscription will be automatically renewed at no charge.
7. To modify or suspend the subscription, simply log into your MoneyWorks account

MoneyWorks Cashbook is a free subscription, so you do not need to register your credit card with us. No support is included for Cashbook - if you need support you will need to register your credit card.

Note that, as with all subscriptions, MoneyWorks will occasionally check back to our server to check your subscription status. For this reason you need to have internet access every ten days or so.

If you suspend your subscription, your MoneyWorks Cashbook will stop working. Simply renew the subscription for continued access.

Subscription Options and Pricing

The following products are available for subscription. Prices are in USD per month

< About subscriptions

Cashbook

Easily record all your payments & receipts.

• Clear entry screens make for fast, accurate recording of transactions.
• Store original PDF or scan of original hardcopy docket for your records [not Cashbook]
• Import downloaded bank statements in QIF, OFX, QBO formats.
• Automatic allocation of income and expenses by predefined rules.
• Automatically manage your sales tax.
• Recurring transactions save re-entering repetitive items such as rent and wages.
• Print cheques or create electronic direct payment files for supported banks.
• Manage as many bank or credit card accounts as you need.
• Point and click bank reconciliation—no need to re-enter your bank statement.
• Full bank register and cashflow reporting.
• Produce professional profit & loss reports for month, year, multi-year comparison, budget and more.

General ledger

Maintains details of your accounts for over seven years, right through to trial balance and balance sheet.

• Completely flexible chart of accounts allows MoneyWorks to operate the way your business does.
• Seven character free-form account codes for reporting flexibility.
• Journals (including reversing journals) for managing account transfers and accruals.
• Account movement graphs with drill-down to actual transactions.
• Comparative reports and graphical analysis going back seven years.
• Supports alternative code for reporting. Use your own codes in-house to provide the degree of breakdown that you need, but give your accountant reports based on their preferred coding structure.
• No end-of-month or end-of-year rollover—have up to 90 periods open simultaneously.
• Complete audit trails for added accounting integrity.

GST/VAT and Sales Tax tracking

MoneyWorks provides the best possible support for GST/VAT and sales taxes for most countries. Specific MoneyWorks versions are available for:

• Australia - GST handling with BAS Guide
• Canada - GST/HST/PST/QST handling for all provinces
• Eurozone - VAT handling
• Malaysia - VAT handling
• Nepal - VAT handling with VAY Guide
• New Zealand - GST handling with GST Return Guide
• Singapore - GST handling with GST F5 Guide and IRAS Audit File IAF
• South Africa - VAT handling
• UK - HMRC recognised VAT handling with VAT Guide
• USA - Sales tax handling
• Other countries - International version handles GST/VAT and sales taxes

Tax handling is simple in MoneyWorks, and is normally done automatically when a transaction is entered.

• Enter amounts as tax inclusive or exclusive—MoneyWorks does the rest.
• Default tax is based on general ledger code used, so you never need to worry about charging tax on wages or other exempt/free items.
• Tax code override for individual customers or suppliers (useful for offshore or out-of-state transactions).
• Complete handling of GST/VAT on payments/cash basis (invoice/accrual basis available in MoneyWorks Express/Gold/Datacentre).
• Tax handling is based on 'transaction tagging', so you never need worry that a transaction has been omitted or double-counted.
• Guide forms available for a number of jurisdictions to help complete tax documentation/returns.
• Detailed reporting provides complete audit trail.

Manage multiple entities

Most accounting software allow you to only manage accounts for one company, or charge you extra for additional companies. The desktop¹ version of MoneyWorks allows you to keep accounts for as many entities as you want on the one computer, with no additional fees or licenses required.

• Run as many sets of accounts as you require on the one computer with no additional licensing fees.
• Each set of accounts is kept as a separate file, allowing you to easily separate information from different entities.
• Keep accounts for organisations with different structures, or even, with the international version, from different countries.
• Have more than one file open at a time, allowing you to copy and paste transactions between entities [not supported for Gold clients].
• All MoneyWorks versions are localised or self-localising for GST/VAT systems in New Zealand, Australia, Canada (including support for provincial sales taxes, HST, QST), Eurozone, Nepal, South Africa, Singapore and the UK, and for sales-tax tracking in the US.
• Although designed for business use, MoneyWorks is also great for home accounts.

¹Desktop versions include Cashbook, Express and Gold, as well as Datacentre that is hosted on your own hardware. Hosted copies of MoneyWorks by external hosting companies may charge a per-file fee.

Names database and contact management

MoneyWorks stores your valuable customer and supplier details and contact information in easily manageable lists, which can be easily searched and sorted. Use these to reliably identify contacts, perform sales analyses, prepare mail/email merge letters and more.

• Use alphanumeric customer/supplier codes (up to 11 characters) for accurate access to customer names, address, phone, emails etc.
• Store banking information for creating deposit slips or direct credit files.
• Create as many contacts as you need per customer/supplier, and assign roles for easy management.
• Bulk email to contacts selected by role.
• Assign tax overrides to ensure correct tax handling for unregistered or out-of-state/overseas customers/suppliers.
• Import and update contact from Address Book (Mac), or from text files.
• Store URLs for quick access to supplier web sites.
• Assign default allocation general ledger codes to speed up recording of service transactions.
• Colour code your contacts for easy access.
• Assign customer categories and use to analyse your sales (or purchases).
• Record dates and details of customer/supplier calls, and set automatic reminders to follow-up.
• Create name templates for easy setup of new or casual customers.
• Attach sticky notes to customers (or suppliers) which will appear automatically when you make a new sales transaction.
• Print address lists & mailing labels, envelopes, merge letters¹ etc.

¹Creating merge letters and postcards requires the MoneyWorks Forms Designer, which is available in MoneyWorks Express and Gold.

Powerful on-screen enquiries

On screen enquiries are a great way to get instant access to your valuable data. See historic balances, view sales (or purchasing) trends, and find out what makes your business tick.

• Separate on-screen enquiries of accounts, products, customers/suppliers.
• See general ledger balances for an account or range of accounts.
• Display budget values to monitor performance.
• View product sales, costs and quantities for a nominated selection of items.
• See sales value (or purchases) for a nominated selection of customers.
• Segment charts by item or customer category to view comparative performances.
• Drill down to transaction level data to see what makes the values displayed.
• See trends by enquiring on a range of periods—up to seven years is available.

Import/export & interoperability

Integrate MoneyWorks with other key systems for streamlined workflow and greater productivity.

• Import bank statements with auto-allocations.
• Configurable importing for transactions, names, items, accounts using Copy/Paste into lists.
• Easily export from all main database lists using Copy.

Ensure interoperability with the other systems your business relies on.

• Use report scripts (developed in MoneyWorks Gold) to automate tasks.
• Send reports direct to Excel, Numbers (Mac), pdf or text file.
• Automate data transfer using Applescript (Mac) or Visual Basic (et al) via COM (Windows).
• Live-link your Access or FileMaker databases to MoneyWorks to streamline your workflow.
• Create scripts in the VBA layer of Excel to exchange data with MoneyWorks.

Easy access

MoneyWorks lists provide fast, easy access to all your data, with powerful searching and sorting.

• Manage your transactions, accounts, customers/suppliers and items in easy to use lists.
• The list searchbox provides fast text searching.
• Sort lists by any column, or combination of colummns.
• Reorganise columns so you get to see the information in the way that suits you.
• Add or remove columns, to see just the information you need.
• Print lists as shown on screen, with optional subtotals.
• Use list filters to store and retrieve common searches.