MoneyWorks® Cashbook

An elegantly simple cashbook that is ideal for cash-based organisations, such as small business, clubs, societies and not-for-profits.

Free Subscription

Fast, efficient data entry

Fast data entry

Cashbook

Easily record all your payments & receipts, manage sales tax, and produce professional income and expenditure reports.

General ledger

Maintains details of your accounts for over 7 years.

Budgeting

Full budgeting for better control and decision making.

Easy access

List views provide powerful searching and sorting, making it easy to find key information.

Data easily accessible in lists

Easily find data

Sales Tax tracking

MoneyWorks provides the best possible support for managing these taxes

Powerful on-screen enquiries

Enquiry screens make it easy to view balances and trends for accounts, customer or item sales.

Names database and contact management

Store customer and supplier names, addresses, phone numbers, email & web addresses.

Powerful enquiries and reports

Powerful enquiries & reports

Item pricing

Enter sales and purchases using item codes with quantities and prices

Manage multiple entities

Keep accounts for as many entities as you need—there is no additional cost to run additional companies.

Import/export & interoperability

Ensure interoperability with the other systems your business relies on.

MoneyWorks Subscriptions

MoneyWorks Cashbook Subscriptions

MoneyWorks Cashbook 8 is now available as a free subscription.

Here's how it works:

  1. Create or login to your MoneyWorks account
  2. Click on Add Subscription
  3. Choose MoneyWorks Cashbook from the list of available products
  4. Read and agree to the Terms and Conditions
  5. A MoneyWorks Cashbook activation code will be sent to you
  6. Every month from that date your subscription will be automatically renewed at no charge.
  7. To modify or suspend the subscription, simply log into your MoneyWorks account

MoneyWorks Cashbook is a free subscription, so you do not need to register your credit card with us. No support is included for Cashbook - if you need support you will need to register your credit card.

Note that, as with all subscriptions, MoneyWorks will occasionally check back to our server to check your subscription status. For this reason you need to have internet access every ten days or so.

If you suspend your subscription, your MoneyWorks Cashbook will stop working. Simply renew the subscription for continued access.

MoneyWorks Subscriptions


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Subscription Options and Pricing

The following products are available for subscription. Prices are in per month

MoneyWorks Cashbook$ 0.00
MoneyWorks Cashbook$ 0.00
MoneyWorks Cashbook$ 0.00
MoneyWorks Cashbook$ 0.00
MoneyWorks Cashbook$ 0.00
MoneyWorks Cashbook$ 0.00
MoneyWorks Cashbook$ 0.00
MoneyWorks Cashbook$ 0.00
MoneyWorks Cashbook$ 0.00
MoneyWorks Cashbook$ 0.00
MoneyWorks Cashbook$ 0.00
MoneyWorks Express$ 12.50
MoneyWorks Express$ 16.25
MoneyWorks Datacentre Single Company File
    Single User$ 27.50
    Additional Concurrrent User$ 11.00
MoneyWorks Express$ 18.00
MoneyWorks Gold$ 19.50
MoneyWorks Datacentre Single Company File
    Single User$ 35.75
    Additional Concurrrent User$ 14.30
MoneyWorks Datacentre Multi-Company File
    Single User$ 34.50
    Additional Concurrrent User$ 11.00
MoneyWorks Express$ 23.75
MoneyWorks Datacentre Single Company File
    Single User$ 39.60
    Additional Concurrrent User$ 15.84
MoneyWorks Express$ 25.00
MoneyWorks Express$ 25.00
MoneyWorks Express$ 25.00
MoneyWorks Express$ 25.00
MoneyWorks Gold$ 25.35
MoneyWorks Gold$ 28.08
MoneyWorks Express$ 28.75
MoneyWorks Express$ 28.75
MoneyWorks Datacentre Multi-Company File
    Single User$ 44.85
    Additional Concurrrent User$ 14.30
MoneyWorks Datacentre Single Company File
    Single User$ 52.25
    Additional Concurrrent User$ 20.90
MoneyWorks Datacentre Single Company File
    Single User$ 55.00
    Additional Concurrrent User$ 22.00
MoneyWorks Datacentre Single Company File
    Single User$ 55.00
    Additional Concurrrent User$ 22.00
MoneyWorks Datacentre Single Company File
    Single User$ 55.00
    Additional Concurrrent User$ 22.00
MoneyWorks Datacentre Single Company File
    Single User$ 55.00
    Additional Concurrrent User$ 22.00
MoneyWorks Datacentre Multi-Company File
    Single User$ 49.68
    Additional Concurrrent User$ 15.84
MoneyWorks Gold$ 37.05
MoneyWorks Datacentre Single Company File
    Single User$ 63.25
    Additional Concurrrent User$ 25.30
MoneyWorks Datacentre Single Company File
    Single User$ 63.25
    Additional Concurrrent User$ 25.30
MoneyWorks Gold$ 39.00
MoneyWorks Gold$ 39.00
MoneyWorks Gold$ 39.00
MoneyWorks Gold$ 39.00
MoneyWorks Datacentre Multi-Company File
    Single User$ 65.55
    Additional Concurrrent User$ 20.90
MoneyWorks Gold$ 44.85
MoneyWorks Gold$ 44.85
MoneyWorks Datacentre Multi-Company File
    Single User$ 69.00
    Additional Concurrrent User$ 22.00
MoneyWorks Datacentre Multi-Company File
    Single User$ 69.00
    Additional Concurrrent User$ 22.00
MoneyWorks Datacentre Multi-Company File
    Single User$ 69.00
    Additional Concurrrent User$ 22.00
MoneyWorks Datacentre Multi-Company File
    Single User$ 69.00
    Additional Concurrrent User$ 22.00
MoneyWorks Datacentre Multi-Company File
    Single User$ 79.35
    Additional Concurrrent User$ 25.30
MoneyWorks Datacentre Multi-Company File
    Single User$ 79.35
    Additional Concurrrent User$ 25.30
MoneyWorks Express$ 245.00
MoneyWorks Datacentre Single Company File
    Single User$ 539.00
    Additional Concurrrent User$ 215.60
MoneyWorks Gold$ 382.20
MoneyWorks Datacentre Multi-Company File
    Single User$ 676.20
    Additional Concurrrent User$ 215.60

< About subscriptions

Subscription Terms


MoneyWorks Subscription: Terms & Conditions


YOUR USE OF AND ACCESS TO THE WEBSITE AND PRODUCTS AND SERVICES AND ASSOCIATED SOFTWARE (COLLECTIVELY, THE "SERVICES") OF COGNITO SOFTWARE LTD ("COGNITO") IS CONDITIONED UPON YOUR CO MPLIANCE AND ACCEPTANCE OF THESE TERMS. "YOU" (AND "YOUR") IS THE INDIVIDUAL WHO IS USING OR ACCESSING THE SERVICES OR PRODUCT, AND/OR WHO HAS PAID FOR THE SERVICES OR PRODUCT, OR, WHERE AN INDIVIDUAL IS PURCHASING THE PRODUCT ON BEHALF OF AN ENTITY, THEN THAT ENTITY.

By clicking/checking the "I have read and accept these terms and conditons" checkbox or equivalent, accessing the Cognito website or by using the Services You agree to be bound by these Terms and Conditions. The Services may not be accessed by persons who are not legally eligible to be bound by these Terms.

  1. The MoneyWorks Subscription Service ("Subscription") provided by Cognito is an online service which gives access to one or more designated MoneyWorks software products ("Product") for a limited time period ("Period").

  2. The Subscription provides You with a non-transferable, time expiring licence to use the Product. At the end of the Period the licence will expire and You agree to either renew or cease using the Subscription. Continued use without renewing the Subscription is forbidden.

  3. To access the Services You will need to provide information about Yourself. You agree that any such information shall be accurate. You will also be asked to choose a user name and password. You are entirely responsible for maintaining the security of Your user name and password and agree not to disclose such to any third party.

  4. Access to the Product is provided by an Access Serial Key ("Serial"), and requires regular access to the internet. You agree that You will not disclose the Serial to any third party whatsoever.

  5. You further agree not to disassemble, reverse-engineer or in any other way attempt to modify the Services or the Subscription management process, or to attempt to bypass any controls on the Services. Any software associated with the Services and website is protected by copyright laws and international copyright treaties, as well as other intellectual property laws and treaties.

  6. Cognito will charge You, and You agree to pay, the listed price for the Subscription. This will be automatically charged to Your credit card or other payment mechanism selected by You and approved by Cognito (your "Account"), on a monthly basis. Cognito reserves the right to vary prices for the Subscription at any time, including charging for a Subscription or Product that was previously free, and will notify You by email at least 30 days in advance of a price increase.

  7. Your subscription provides access to the Product only, and not to any support or other services. Should You require support or assistance from Cognito in any form, You agree that Cognito can, at its sole discretion, charge your Account for the support provided at Cognito's then current support rates.

    Termination

  8. You may suspend or terminate your Subscription at any time. Suspension or termination by You comes into affect at the end of the Period.

  9. In the event of Cognito becoming aware of abuse of any aspect of the Services by You, including but not limited to failure to pay, Cognito has the absolute right to immediately suspend Your access to the Services without prior notice.

    Warranties

  10. Your use of the Server and Product is entirely at Your own risk and Cognito provides no warranties as to the Services. Without limiting the foregoing, Cognito does not warrant that the Services will meet Your requirements, or that the Services will be suitable for any particular purpose, or that the Services are secure, free of bugs or viruses or interruptions, or that Your use of the Services will satisfy or ensure compliance with any legal obligations, laws or regulations. To avoid doubt, all implied conditions, and warranties of the Services are excluded insofar as is permitted by law, including, without limitation, warranties of merchantability and fitness for purpose, performance, accuracy and quiet enjoyment.

  11. To the extent not prohibited by law, in no event shall Cognito be liable for personal injury, or any incidental, special, indirect or consequential damages whatsoever, including, without limitation, damages for loss of profits, loss or corruption of data, business interruption or any other commercial damage or loss arising out of, or related to the Your use, or inability to use the Services, however caused, regardless of the theory of liability (contract, tort or otherwise).

    Ownership

  12. The Services, including the MoneyWorks Software, is owned solely by Cognito, and nothing in these terms grants You any ownership.

  13. Data files that You create using MoneyWorks belong to You, and You are responsible for their care and backup.

  14. Particular features of the Services may be subject to separate software or other license agreements or terms of use. You must read, accept, and agree to be bound by any such separate agreement as a condition of use of those features of the Services.

    Communications

  15. You need to provide Cognito with email addresses and other information in order to access the Services. Cognito agrees to hold this information private and not to disclose it to any third party whatsoever, unless required to by law.

  16. You agree that, as part of this subscription, Cognito may email You from time to time about the Services, MoneyWorks or related software/services.

  17. Cognito reserves the right to change the Terms and Conditions at any time, and will advise You of such changes by email or such other means as may be appropriate. Your continued use of the Services indicates Your acceptance of any changes.

    Governing Law

  18. These terms of use and the provision of goods and service by Cognito shall be governed by and construed in accordance with the laws of New Zealand and You hereby expressly submit to the jurisdiction of the Courts of New Zealand.


< Subscriptions

MoneyWorks Cashbook

Cashbook

Easily record all your payments & receipts.

  • Clear entry screens make for fast, accurate recording of transactions.
  • Store original PDF or scan of original hardcopy docket for your records [not Cashbook]
  • Import downloaded bank statements in QIF, OFX, QBO formats.
  • Automatic allocation of income and expenses by predefined rules.
  • Automatically manage your sales tax.
  • Recurring transactions save re-entering repetitive items such as rent and wages.
  • Print cheques or create electronic direct payment files for supported banks.
  • Manage as many bank or credit card accounts as you need.
  • Point and click bank reconciliation—no need to re-enter your bank statement.
  • Full bank register and cashflow reporting.
  • Produce professional profit & loss reports for month, year, multi-year comparison, budget and more.

MoneyWorks Cashbook

General ledger

Maintains details of your accounts for over seven years, right through to trial balance and balance sheet.

  • Completely flexible chart of accounts allows MoneyWorks to operate the way your business does.
  • Seven character free-form account codes for reporting flexibility.
  • Journals (including reversing journals) for managing account transfers and accruals.
  • Account movement graphs with drill-down to actual transactions.
  • Comparative reports and graphical analysis going back seven years.
  • Supports alternative code for reporting. Use your own codes in-house to provide the degree of breakdown that you need, but give your accountant reports based on their preferred coding structure.
  • No end-of-month or end-of-year rollover—have up to 90 periods open simultaneously.
  • Complete audit trails for added accounting integrity.

MoneyWorks Cashbook

GST/VAT and Sales Tax tracking

MoneyWorks provides the best possible support for GST/VAT and sales taxes for most countries. Specific MoneyWorks versions are available for:

  • Australia - GST handling with BAS Guide
  • Canada - GST/HST/PST/QST handling for all provinces
  • Eurozone - VAT handling
  • Malaysia - VAT handling
  • Nepal - VAT handling with VAY Guide
  • New Zealand - GST handling with GST Return Guide
  • Singapore - GST handling with GST F5 Guide and IRAS Audit File IAF
  • South Africa - VAT handling
  • UK - VAT handling with VAT Guide
  • USA - Sales tax handling
  • Other countries - International version handles GST/VAT and sales taxes

Tax handling is simple in MoneyWorks, and is normally done automatically when a transaction is entered.

  • Enter amounts as tax inclusive or exclusive—MoneyWorks does the rest.
  • Default tax is based on general ledger code used, so you never need to worry about charging tax on wages or other exempt/free items.
  • Tax code override for individual customers or suppliers (useful for offshore or out-of-state transactions).
  • Complete handling of GST/VAT on payments/cash basis (invoice/accrual basis available in MoneyWorks Express/Gold/Datacentre).
  • Tax handling is based on 'transaction tagging', so you never need worry that a transaction has been omitted or double-counted.
  • Guide forms available for a number of jurisdictions to help complete tax documentation/returns.
  • Detailed reporting provides complete audit trail.

MoneyWorks Cashbook

Manage multiple entities

Most accounting software allow you to only manage accounts for one company, or charge you extra for additional companies. The desktop1 version of MoneyWorks allows you to keep accounts for as many entities as you want on the one computer, with no additional fees or licenses required.

  • Run as many sets of accounts as you require on the one computer with no additional licensing fees.
  • Each set of accounts is kept as a separate file, allowing you to easily separate information from different entities.
  • Keep accounts for organisations with different structures, or even, with the international version, from different countries.
  • Have more than one file open at a time, allowing you to copy and paste transactions between entities [not supported for Gold clients].
  • All MoneyWorks versions are localised or self-localising for GST/VAT systems in New Zealand, Australia, Canada (including support for provincial sales taxes, HST, QST), Eurozone, Nepal, South Africa, Singapore and the UK, and for sales-tax tracking in the US.
  • Although designed for business use, MoneyWorks is also great for home accounts.

1Desktop versions include Cashbook, Express and Gold, as well as Datacentre that is hosted on your own hardware. Hosted copies of MoneyWorks by external hosting companies may charge a per-file fee.

MoneyWorks Cashbook

Names database and contact management

MoneyWorks stores your valuable customer and supplier details and contact information in easily manageable lists, which can be easily searched and sorted. Use these to reliably identify contacts, perform sales analyses, prepare mail/email merge letters and more.

  • Use alphanumeric customer/supplier codes (up to 11 characters) for accurate access to customer names, address, phone, emails etc.
  • Store banking information for creating deposit slips or direct credit files.
  • Create as many contacts as you need per customer/supplier, and assign roles for easy management.
  • Bulk email to contacts selected by role.
  • Assign tax overrides to ensure correct tax handling for unregistered or out-of-state/overseas customers/suppliers.
  • Import and update contact from Address Book (Mac), or from text files.
  • Store URLs for quick access to supplier web sites.
  • Assign default allocation general ledger codes to speed up recording of service transactions.
  • Colour code your contacts for easy access.
  • Assign customer categories and use to analyse your sales (or purchases).
  • Record dates and details of customer/supplier calls, and set automatic reminders to follow-up.
  • Create name templates for easy setup of new or casual customers.
  • Attach sticky notes to customers (or suppliers) which will appear automatically when you make a new sales transaction.
  • Print address lists & mailing labels, envelopes, merge letters1 etc.

1Creating merge letters and postcards requires the MoneyWorks Forms Designer, which is available in MoneyWorks Express and Gold.

MoneyWorks Cashbook

Item pricing

Easily set up items or services that you regularly buy/sell as products, allowing you to specify quantities, maintain consistent pricing and perform extensive sales reporting and analysis.

  • Keep a price book of products or services sold or purchased.
  • Ensure consistent pricing with item buy and sell prices.
  • Maintain an automatic count of the items that you have on hand.
  • See who has (or hasn't) purchased which items.
  • Use product codes of up to 31 characters.
  • Assign categories to items and use to analyse your sales.
  • Attach sticky notes to your products, which will appear automatically as prompts when you make a new sales/purchase transaction ("Would you like fries with that?").
  • Print price lists, report on top selling products, view sales trends, analyse sales by item category, customer, region etc.

MoneyWorks Gold/Datacentre has enhanced product features including pricing matrix, full inventory accounting, serial/batch tracking, multiple-warehouses and bills of materials.

MoneyWorks Cashbook

Budgeting

Full budgeting for better control and decision making.

  • Full budgeting—with two separate budgets.
  • Easily compare actual performance to budgets in on-screen enquiries.
  • Use the built-in budget editor to enter and manipulate budget data.
  • Copy and paste budget data from an external spreadsheet.
  • Extensive set of reports for budget vs actual and revised forecasts.

MoneyWorks Cashbook

Powerful on-screen enquiries

On screen enquiries are a great way to get instant access to your valuable data. See historic balances, view sales (or purchasing) trends, and find out what makes your business tick.

  • Separate on-screen enquiries of accounts, products, customers/suppliers.
  • See general ledger balances for an account or range of accounts.
  • Display budget values to monitor performance.
  • View product sales, costs and quantities for a nominated selection of items.
  • See sales value (or purchases) for a nominated selection of customers.
  • Segment charts by item or customer category to view comparative performances.
  • Drill down to transaction level data to see what makes the values displayed.
  • See trends by enquiring on a range of periods—up to seven years is available.

MoneyWorks Cashbook

Import/export & interoperability

Integrate MoneyWorks with other key systems for streamlined workflow and greater productivity.

  • Import bank statements with auto-allocations.
  • Configurable importing for transactions, names, items, accounts using Copy/Paste into lists.
  • Easily export from all main database lists using Copy.

Ensure interoperability with the other systems your business relies on.

  • Use report scripts (developed in MoneyWorks Gold) to automate tasks.
  • Send reports direct to Excel, Numbers (Mac), pdf or text file.
  • Automate data transfer using Applescript (Mac) or Visual Basic (et al) via COM (Windows).
  • Live-link your Access or FileMaker databases to MoneyWorks to streamline your workflow.
  • Create scripts in the VBA layer of Excel to exchange data with MoneyWorks.

MoneyWorks Cashbook

Easy access

MoneyWorks lists provide fast, easy access to all your data, with powerful searching and sorting.

  • Manage your transactions, accounts, customers/suppliers and items in easy to use lists.
  • The list searchbox provides fast text searching.
  • Sort lists by any column, or combination of colummns.
  • Reorganise columns so you get to see the information in the way that suits you.
  • Add or remove columns, to see just the information you need.
  • Print lists as shown on screen, with optional subtotals.
  • Use list filters to store and retrieve common searches.

MoneyWorks Cashbook

Stickies to help you remember ...

Sticky notes act as on-screen reminders in the day to day use of MoneyWorks. Another example of one the many incredibly useful features that make MoneyWorks a stand-out product.

  • Attach a sticky note to a record, and it will pop-up as a reminder when you view the record, or use the code identifying that record.
  • If a customer (for example) has a sticky note on their record, it will pop-up whenever you sell something to that customer.
  • Sticky notes can be attached to transactions, customer/suppliers, accounts, items and job records.
  • Have different sticky notes appear for purchase or sales transactions.
  • Colour code your sticky notes to indicate importance.
  • On an item: use to up-sell ("Would you like fries with that?") or remind about required ancillary products.
  • On a customer: use to remind about bad credit, outstanding issues or for customer relations ("Ask about John's new baby").
  • On an account: use to provide guidelines on when to use and not use the account.
  • On a transaction: use to annotate why it was coded differently, or why it needs to be checked.

MoneyWorks Cashbook

Unicode

Record information and prepare invoices/reports in almost any language.

Languages include Chinese, Japanese, Greek, Cyrillic and most other non-Roman text, with the exception of right-to-left scripts (e.g. Arabic).

Unicode also provides full cross platform support (Windows and Mac) for accented characters (bonne idée, Māori) and other special symbols.


MoneyWorks Cashbook

Standard reports library

Because an accounting system is only as good as the information you can extract, MoneyWorks comes with a large number of useful reports, each of which can be prepared in a multitude of ways.

  • Comes with Trial Balance, Income, Cashflow, Sales Tax, Cash Projection, Ledger and Balance Sheet, plus profit, trading, inventory, sales, job and budget reports.
  • Preview on screen, or output to PDF, Email, Excel, Word, Numbers, Clipboard, text or HTML file
  • Easily see what makes the numbers by drilling down to underlying transaction data.
  • Dice and slice your reports: most reports can be run on subsets of data, condensed, or summarised by different criteria.
  • Model and forecast your cashflow [MoneyWorks Gold].

But there is much more to MoneyWorks than just financials ... for example:

  • Analysis reports will analyse your transaction data (e.g. see who has purchased what, what regions are products selling into).
  • The Product Catalog will print a catalog, complete with pictures
  • Top sales/purchases, salesperson commission, backorder, sales/purchase history, committed budget, recurring transactions ...

MoneyWorks Express and Gold allow you to modify/create analysis reports, so you can extract just the data you need. MoneyWorks Gold includes a powerful report writer, allowing you to modify/create virtually any financial or management report.

Easily locate your transactions


MoneyWorks presents all your vital information in lists, which can be easily searched or sorted. No more flicking through a series of screens to find things—just type a word or phrase into the search box and only transactions that contain that text will be displayed. Customers, items and accounts are also displayed in these easily accessible lists.

Efficient transaction entry screens


The simple, clear transaction entry screens in MoneyWorks are designed for fast, accurate input, and include features like autofill lists to speed up entry and ensure consistency. Transaction entry screens are configurable—you can show or hide additional fields, and even alter the tabbing order.

On screen enquiries


The enquiry screens in MoneyWorks display balances and charts of nominated accounts, items or customers, allowing you to easily see trends. Drill down to see the underlying transaction information—a feature your accountant will also appreciate.

There's much more to Cashbook than just the headline items above. Features like stickies, unicode, and a large library of included reports make Cashbook a truly standout system. And all these features, plus more, form the basis of the the more advanced MoneyWorks versions. So, if Cashbook doesn't meet your requirements, have a look at MoneyWorks Express.

Buy now Free 45 day trial

Need to send/receive invoices?

Then you’ll need to consider MoneyWorks Express or Gold.

MoneyWorks Express

... all the features of Cashbook, plus:

  • Send and receive invoices, manage payables and receivables.
  • Design your own invoices and statement forms.
  • Create simple custom reports to better analyse your data.
Learn more >

MoneyWorks Gold

... all the features of Express, plus:

  • Full order-entry and quoting, with inventory and stock.
  • Support for multiple-currencies.
  • Time billing and job costing, and much more
Learn more >